At the University of York Students’ Union we take your privacy seriously, whether you are a student, a supplier or business working with us, or an employee or volunteer.
Privacy Statements
-
Student and Associate Privacy Statement - for University of York students or associate members of York Students’ Union
-
- for suppliers, contractors or clients working with York Students’ Union
- - for York Students’ Union staff or volunteers
Relevant Policies
How to…
Contact Us
If you have queries about our Data Protection Policy then please contact our Data Protection Officer by email at [email protected] or by post at:
Data Protection Officer
University of York Students’ Union
The Student Centre
James College
Newton Way
York
North Yorkshire
YO10 5DD
United Kingdom
Access your information
You have the right to request a copy of any personal information we hold about you.
If you would like a copy of any of your information, please complete the with a description of the information you want to see and send the required proof of your identity to [email protected]. Your request will be processed within one month.
Correct your information
You have the right to have your information corrected so that we hold accurate records about you.
If any of the information we hold about you is incorrect or incomplete, then please let us know. Please complete the .
Redact your information
This is also known as ‘the right to be forgotten’. You can request that your personal information is erased if it is no longer necessary for the Students’ Union to keep it, or you withdraw consent that you have previously provided, or you object and there are no overriding grounds to keep it or if it is unlawful to continue to keep it.
Please complete the .
Request an objection to your information being collected
If you object to our use of your personal information, then we must stop unless we can demonstrate compelling legitimate grounds for continuing. Please [email protected] to explain your objection.
If you have provided your consent for the use of your personal information, then you can withdraw this consent at any time. Consent can be withdrawn by contacting the Data Protection Officer who will consider your request in accordance with data protection laws.
Restrict the use of your personal information
You can request that the use of your personal information is limited to storage only and that we use it for no other purpose. This applies where:
-
you contest the accuracy of the personal information we hold, or
-
our use of the information is unlawful, or we no longer need the information except in relation to legal claims, or
-
you object to the use of your data and we need to verify whether or not our purpose for keeping it overrides the grounds of your objection.
You have a right to ask us to restrict or object to the processing of your personal data, and if it’s not necessary for the purpose you provided it to us for (e.g. processing your membership or registering you for an event) we will do so.
You must complete the and the required proof of your identity and submit them to the Data Protection Officer on the details below.
Register a complaint
If you feel that we have let you down in relation to your information rights, and you wish to lodge a formal complaint, complaints should be made to the Data Protection Officer, by email on [email protected] or by post to:
Data Protection Officer
University of York Students’ Union
The Student Centre
James College
Newton Way
York
North Yorkshire
YO10 5DD
United Kingdom
You can also make complaints directly to the Information Commissioner’s Office (ICO). The ICO is the independent authority upholding information rights for the UK. Their website is ico.org.uk and their telephone helpline number is 0303 123 1113.